Privacy policy

Revised on December 1, 2022

The Company is committed to protecting the privacy of personal information given the fact that such personal information should be handled carefully under the principle of respect for individuals. We make efforts to treat all personal information appropriately and protect the rights and interests of individuals while using such personal information gathered in essential ways that benefit such individuals.

1.Acquiring personal information

The Company shall lawfully and appropriately acquire personal information to the extent necessary for our business activities, such as marketing purposes, hiring employees, or human resource management. We shall identify the purposes for which personal information is collected and obtain the consent of the person in question at or before the time the information is collected.

2.Ways in which personal information is used

The Company will use the personal information gathered solely within the scope required to achieve the specified and/or intended purposes. All procedures related to the management of personal information are governed by strict rules to ensure personal information is never handled for reasons beyond the minimum scope necessary for the specified and/or intended purposes.
We shall notify the person in question and obtain his or her consent in advance in cases where we intend to use the personal information for any purpose other than as originally intended or change said purpose.

3.Providing personal information

The Company will not provide personal information to third parties except in the following cases:

If personal information is provided upon the consent of the person in question.
If the handling of personal information is outsourced to partner companies or other outsourcees, either in whole or in part, to the extent necessary to achieve the specified and/or intended purposes. The third parties in such cases will be bound by confidentiality agreements concluded with the Company.
If an inquiry pursuant to laws and regulations is received from a public organization.
If it is necessary to protect a person’s life, health, or property, and it is difficult to obtain the consent of the person in question.
If it is required to do so especially for the improvement of public health and the promotion of children’s sound growth, and it is difficult to obtain the consent of the person in question.
If it is required to cooperate with national organizations or local governments, or parties entrusted by them, so that said parties may perform their duties as required by law, and obtaining the consent of the person in question may interfere with said performance of duties.

4.Compliance with laws and regulations governing the handling of personal information

The Company will comply with all laws and regulations governing the handling of personal information, as well as other applicable guidelines and standards established by the state.

5.Security and control measures for personal information

The Company will ensure the thorough training of its employees, including its directors and the employees and directors of its outsourcees, in all matters related to the handling of personal information. The Company will take all steps necessary to maintain the latest and most accurate personal information. Furthermore, the security and control measures that the Company will implement to prevent the leakage, misplacement, or damage (including loss, destruction, or alteration) of personal information are outlined below.

The Company has formulated the basic policy for taking the actions specified by laws and guidelines to ensure proper handling of personal information.
The Company has formulated internal rules that stipulate the respective persons responsible for acquisition, use, storage, supply, deletion, disposal, and other actions, as well as their roles.
The Company appoints a person responsible for the handling of personal information, has established a system to report and communicate any fact or sign of a breach of the Act on the Protection of Personal Information or internal rules to the responsible person when such a fact or sign is detected, and regularly conducts an internal audit on how personal information is handled.
The Company states matters related to the confidentiality of personal information in the work regulations.
The Company controls the access of employees, limits the equipment that is allowed to be brought in, and places a restriction on taking out of equipment, electronic media, and documents that handle personal information to prevent their theft or loss.

6.Inquiries regarding personal information

The Company will respond promptly and appropriately and in accordance with applicable laws and regulations if the disclosure of personal information, etc. (disclosure of identification of its intended uses; disclosure, correction, addition and/or deletion, or cessation of use; or cessation of provision to third parties thereof) is requested by the person subject thereto. In addition, the Company will respond promptly and appropriately to complaints and consultations regarding its handling of personal information.

7.Ongoing improvements to safeguard personal information

The Company will make continuous efforts to improve measures for the handling of personal information to meet various needs in a timely manner. Such needs include, but are not limited to: external inputs such as complaints and/or consultations; revisions of applicable laws and regulations, guidelines and other standards established by the state; the ever-changing conditions in corporate and international community, including changes in social conditions and social norms, technological evolution, as well as changes in our business domains and financial conditions; and review of suggestions for improvement submitted from inside or outside the Company.

8.About Cookies

Some pages on this Website use a technology called “Cookies.”
The main purpose of Cookies is to allow the Web server to identify the customer’s computer that receives our Cookies, and to promptly display information which we consider to be of interest to you. They also allow us to improve our services and provide a better experience for you by tracking your Website activity.
The Cookies will not corrupt or damage your computer and will not permit third-party access to data that contains your personal information.
You may set your browser to block Cookies. However, if you refuse to accept Cookies, you may not be able to use some of the features available on our Website.
From time to time, the Company will use your IP address (the number used to differentiate the computer) recorded by the Web server. However, the IP address does not contain information that can identify an individual.
From time to time, the Company will use the information acquired from Cookies in the aggregate to compile statistics. However, such aggregate statistics do not contain information that can identify an individual.
You can set your browser to accept or reject the Cookies sent for the above-mentioned purpose. You can also set your browser to prompt you each time a Cookie is offered.

Information about the acquisition and use of personal information

Fleekdrive Co., Ltd. ("the Company," hereafter) uses the personal information provided by customers and business partners for its core business of providing cloud services as follows. Also note that the Company will not use the personal information it has acquired for any purposes other than the purposes of use stated below. In addition, the Company will make every effort to protect personal information while engaging in proper management in accordance with its Personal Information Protection Policy.

Information provided on the website for Company services

To operate and manage the Company’s services to deliver them
To announce the Company’s services, provide support, and respond to inquiries from customers
To provide information on the Company’s services, events, and seminars
To analyze the information the Company has acquired and provide the information mentioned above tailored to each customer
To notify customers of any changes in the Company’s regulations, policies, etc. concerning its services
For the operation and management of campaigns, etc.
To provide information on the trial use of the Company’s services
To perform duties, communications, and procedures incidental to those stated above and respond to inquiries
To improve the quality of the operation to respond to inquiries and understand the content of inquiries more accurately
For other purposes for which a person has individually provided consent

Information provided at various seminars and event exhibitions

For the organization (operation and management) of events and seminars (including the supply of information on the participants to the joint hosts and co-sponsors)
To operate and manage the Company’s services to deliver them
To announce the Company’s services, provide support, and respond to inquiries from customers
To provide information on the Company’s services, events, and seminars
To analyze the information the Company has acquired and provide the information mentioned above tailored to each customer
To notify customers of any changes in the Company’s regulations, policies, etc. concerning its services
For the operation and management of campaigns, etc.
To provide information on the trial use of the Company’s services
To perform duties, communications, and procedures incidental to those stated above and respond to inquiries
To improve the quality of the operation to respond to inquiries and understand the content of inquiries more accurately
For other purposes for which a person has individually provided consent

Information regarding business partners

To perform duties to select business partners, duties to provide business information, duties to conduct procedures for the conclusion of contracts, duties for transaction management, and duties incidental to those stated above
To provide information on the Company’s services, events, and seminars
To perform duties tailored to each business partner
For other purposes for which a person has individually provided consent

Personal information on applicants for recruitment and invitation activities

To provide information on recruitment activities including information on internships, seminars, and company information sessions, and receive applications
For the selection of employees
For communication before employment including the supply of information on the employment procedures
For duties related to personnel management after employment
For other purposes for which a person has individually provided consent

[Contact for complaints and consultations on the protection of personal information]

Fleekdrive Co., Ltd.
Please contact us from the following URL:
https://www.fleekdrive.co.jp/contact/